How to Create a Custom Email Template in Outlook

Are you tired of typing out the same email message over and over again in Outlook? Creating a custom email template can save you time and effort by allowing you to quickly send out repetitive messages with just a few clicks. In this blog post, we will show you how to create a custom email template in Outlook.

Step 1: Open Outlook and Create a New Email

The first step to creating a custom email template in Outlook is to open the application and start a new email. You can do this by clicking on the “New Email” button or pressing Ctrl + N on your keyboard.

Step 2: Design Your Email Template

Once you have opened a new email, you can design your email template by adding text, images, and formatting. You can also add placeholders for information that will vary in each email, such as the recipient’s name or company.

Step 3: Save Your Template

After you have designed your email template, you can save it for future use. To do this, click on the “File” tab in the top menu bar, then select “Save As.” Choose a location to save your template, give it a name, and select “Outlook Template (*.oft)” as the file type.

Step 4: Use Your Template

Now that you have created and saved your custom email template in Outlook, you can easily use it whenever you need to send a similar message. To do this, click on the “New Items” button in the Outlook ribbon, then select “More Items” and choose “Choose Form.” Select your saved template from the list and click “Open.”

Congratulations! You have successfully created a custom email template in Outlook.

Personal Experience:

As a content writer, I often find myself sending similar emails to clients and colleagues. Creating custom email templates in Outlook has been a game-changer for me, allowing me to save time and streamline my communication process.


Creating a custom email template in Outlook can help you save time and simplify your email communication. By following the steps outlined in this blog post, you can create personalized templates for your repetitive messages. Give it a try and see how it can benefit your workflow!

We hope you found this blog post on how to create a custom email template in Outlook helpful. Have you tried creating your own email templates? Share your thoughts and experiences in the comments below!

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